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Privacy Notice - Revmatics, Inc.

Privacy Notice

Last Updated: March 17, 2025

This Privacy Notice describes how Revmatics, Inc. (“we”, “us”, “our”) collects, uses and discloses information about you when you use our website (https://revmatics.ai/), applications, services, tools and features, or otherwise interact with us (collectively, the “Services”). If you are accessing or using our software-as-a-service platform (“Platform”) that is available via our website, please note that your access to and use of the Platform is also governed by our Software Subscription Agreement, available here: https://revmatics.ai/agreement . For clarity, the Platform is part of the Services. For the purposes of this Privacy Notice, “you” and “your” means you as the user of the Services.

For the purpose of applicable data protection laws, we are the data controller. Our representative in the European Economic Area (“EEA”) is DataRep and can be contacted at the appropriate address as detailed in the notice available here: https://revmatics.ai/datarep or by email at [email protected]. Our representative in the United Kingdom (“UK”) is DataRep, and can be contacted at DataRep, 107-111 Fleet Street, London, EC4A 2AB. United Kingdom or by email at [email protected].

Please read this Privacy Notice carefully. By using any of the Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Notice. If you do not agree to this Privacy Notice, please do not use or access the Services.

1. Changes to This Privacy Notice

We may modify this Privacy Notice from time to time, in which case we will update the “Last Updated” date at the top of this Privacy Notice. If we make material changes to how we use or disclose information we collect, we will use reasonable efforts to notify you (such as by emailing you at the last email address you provided us, by posting notice of such changes on the Services, or by other means consistent with applicable law) and will take additional steps as required by applicable law. If you do not agree to any updates to this Privacy Notice, please do not continue using or accessing the Services.

2. Collection and Use of Information

When you use or access the Services, we collect certain categories of information about you from a variety of sources.

Information You Provide to Us

Some features of the Services may require you to directly provide certain information about yourself. You may elect not to provide this information, but doing so may prevent you from using or accessing these features. Information that you directly submit through our Services includes:

  • Basic contact details, such as name, address, phone number, email. We use this information to create and maintain your account and provide the Services, as required to perform our contract with you, and because it is in our legitimate interest to communicate with you (including to tell you about products or services that may be of interest to you, to the extent you have consented to receiving marketing communications from us).
  • Account information, such as username, password, security questions that you select and the answers you provide. We use this information to provide the Services, as required to perform our contract with you, and because it is in our legitimate interest to maintain and secure your account with us. If you choose to register an account, you are responsible for keeping your account credentials safe. We recommend you do not share your access details with anyone else. If you believe your account has been compromised, please contact us immediately.
  • Payment information, such as bank account, credit or debit card information, and billing address, which we collect using a third party payment processor. We use this information to process your payment and provide the Services, as required to perform our contract with you.
  • Applicant details, such as information included in your resume or CV, references, and job history. We use applicant details to process your application for employment and because it is in our legitimate interest to evaluate your candidacy.
  • Any other information you choose to include in communications with us, for example, when sending a message through the Services, because it is in our legitimate interest to be responsive to you.

Information Collected Automatically

We may also use cookies or other tracking technologies to automatically collect certain information about your interactions with the Services. We collect and use this information with your consent where required (in which case, when we collect your consent we will explain why we would like your consent, for example, to personalize the Services for you) or in other cases where permitted by law because it is in our legitimate interests to tailor your experience with the Services, improve the Services, provide you with offers or promotions, run analytics, better understand user interactions with the Services, etc.. Such information includes:

  • Device information, such as device type, operating system, unique device identifier, and internet protocol (IP) address.
  • Location information, such as precise geolocation, if you choose to provide it.
  • Other information regarding your interaction with the Services, such as browser type, log data, date and time stamps, clickstream data, interactions with marketing emails, and ad impressions.

Most browsers accept cookies automatically, but you may be able to control the way in which your devices permit the use of cookies. If you so choose, you may enable, block or delete certain of our cookies from your browser; however, blocking or deleting cookies may cause some of the Services, including any portal features and general functionality, to work incorrectly. Your browser settings may also allow you to transmit a “Do Not Track” signal when you visit various websites. Like many websites, our website is not designed to respond to “Do Not Track” signals received from browsers. To learn more about “Do Not Track” signals, you can visit http://www.allaboutdnt.com/.

To opt out of tracking by Google Analytics, click here.

For more information on how we use cookies, please see our Cookies Policy.

Information Collected From Other Sources

We may obtain information about you from outside sources, including information that we collect directly from third parties and information from third parties that you choose to share with us. Such information includes:

  • Analytics data we receive from analytics providers such as Google Analytics which we use in our legitimate interests to improve our website, communications and the Services.
  • Information we receive from career websites, such as LinkedIn, Monster, or Indeed, which we use in our legitimate interests to process your application for employment.
  • Information we receive from consumer marketing databases or other data enrichment companies, which we use in our legitimate interests to better customize advertising and marketing to you.
  • Information we receive when you choose to link any social media platforms to your account, such as Facebook or Twitter, which we use in our legitimate interests to maintain your account and login information and to provide and improve the Services.

Any information we receive from outside sources will be treated in accordance with this Privacy Notice. We are not responsible for the accuracy of the information provided to us by third parties and are not responsible for any third party’s policies or practices. For more information, see the section below, Third Party Websites and Links.

In addition to the specific uses described above, we may use any of the above information to provide you with the Services and to maintain our business relationship, as a matter of our legitimate interests, including by enhancing the safety and security of our Services (e.g., troubleshooting, data analysis, testing, system maintenance, and reporting), providing customer support, sending service and other non-marketing communications, monitoring and analyzing trends, conducting internal research and development, complying with applicable legal obligations, enforcing any applicable terms of service, and protecting the Services, our rights, and the rights of our employees, users or other individuals.

Finally, we may deidentify or anonymize your information such that it cannot reasonably be used to infer information about you or otherwise be linked to you (or we may collect information that has already been deidentified/anonymized) in our legitimate interests to use deidentified or anonymized data for our commercial purposes, and we may use such deidentified/anonymized information for any purpose.

3. Disclosure of Your Information

We may disclose your information for legitimate purposes subject to this Privacy Notice, including the following categories of third parties:

  • Our affiliates or others within our corporate group, as a matter of our legitimate interests to efficiently provide the Services.
  • Vendors or other service providers who help us provide the Services, including for system administration, cloud storage, security, customer relationship management, marketing communications, web analytics, payment networks, and payment processing.
  • Third parties to whom you request or direct us to disclose information, such as through your use of social media widgets or login integration, with your consent or to perform our contract with you.
  • Professional advisors, such as auditors, law firms, or accounting firms, as a matter of our legitimate interests to assess, protect, enforce and defend our rights and to comply with our legal and regulatory obligations.
  • Third parties in connection with or anticipation of an asset sale, merger, bankruptcy, or other business transaction, as a matter of our legitimate interests to run a successful and efficient business.

We may also disclose your information as needed to comply with applicable law or any obligations thereunder or in our legitimate interests to cooperate with law enforcement, judicial orders, and regulatory inquiries, to enforce any applicable terms of service, and to ensure the safety and security of our business, employees, and users.

4. Social Features

Certain features of the Services allow you to initiate interactions between the Services and third-party services or platforms, such as social networks (“Social Features”). Social Features include features that allow you to access our pages on third-party platforms, and from there “like” or “share” our content. Use of Social Features may allow a third party to collect and/or use your information. If you use Social Features, information you post or make accessible may be publicly displayed by the third-party service. Both we and the third party may have access to information about you and your use of both the Services and the third-party service. For more information, see the section below, Third Party Websites and Links.

5. Third Party Websites and Links

We may provide links to third-party websites or platforms. If you follow links to sites or platforms that we do not control and are not affiliated with us, you should review the applicable privacy notice, policies and other terms. We are not responsible for the privacy or security of, or information found on, these sites or platforms. Information you provide on public or semi-public venues, such as third-party social networking platforms, may also be viewable by other users of the Services and/or users of those third-party platforms without limitation as to its use. Our inclusion of such links does not, by itself, imply any endorsement of the content on such platforms or of their owners or operators.

6. Children’s Privacy

Our Services are not intended for children, and we do not seek or knowingly collect any personal information about children. If we become aware that we have unknowingly collected information about a child, in particular any child under 13 years of age, we will make commercially reasonable efforts to delete such information from our database. If you are the parent or guardian of a child under 13 years of age who has provided us with their personal information, you may contact us using the below information to request that it be deleted.

7. Data Security and Retention

Despite our reasonable efforts to protect your information, no security measures are impenetrable, and we cannot guarantee “perfect security.” Any information you send to us electronically, while using the Services or otherwise interacting with us, may not be secure while in transit. We recommend that you do not use unsecure channels to send us sensitive or confidential information.

We retain your information for as long as is reasonably necessary for the purposes specified in this Privacy Notice. When determining the length of time to retain your information, we consider various criteria, including whether we need the information to continue to provide you the Services, resolve a dispute, enforce our contractual agreements, prevent harm, promote safety, security and integrity, or protect ourselves, including our rights, property or products. For example we retain, your account data for as long as you keep your account open and for 5 years after it is closed and if you contact us, we will keep your data for 12 months after you contact us. For additional information regarding our retention policies please contact us via the methods detailed below.

8. European Users

Data Transfers

The information we collect from you may be stored and processed in countries outside the European Economic Area (EEA) and UK. For any transfers of data from the EEA or the UK, the data transfer will be under the European Commission’s model contracts for the transfer of personal data to third countries (i.e., the standard contractual clauses; specifically, module one (controller to controller transfer) and/or module two (controller to processor transfer), as relevant) or the UK Information Commissioner’s international data transfer addendum to the EU standard contractual clauses, as relevant, unless the data transfer is to a country that has been determined by the European Commission or the relevant UK authorities, as applicable, to provide an adequate level of protection for individuals’ rights and freedoms for their personal data (including transfers to the United States). Please contact us should you wish to examine a copy of these clauses.

Data Subject Rights

If you are located in the EEA or the UK, you have certain rights in relation to your personal data. Please note that a number of these rights only apply in certain circumstances, and all of these rights may be limited by law. To exercise any of these rights, you can contact us at the email address provided below:

  • Access: You have the right to access the personal data we hold about you, and to obtain information about how we use it, and who we share it with.
  • Portability: You have the right to receive a copy of the personal data we hold about you and to request that we transfer it to a third party, in certain circumstances and with certain exceptions.
  • Correction: You have the right to correct any of your personal data we hold that is inaccurate.
  • Erasure: In certain circumstances, you have the right to delete the personal data we hold about you.
  • Restriction of processing to storage only: You have the right to require us to stop processing the personal data we hold about you, other than for storage purposes, in certain circumstances.
  • Objection: You have the right to object to our processing of your personal data in certain circumstances.
  • Objection to marketing: You can object to marketing at any time by opting-out using the unsubscribe / opt-out function displayed in our communications to you. Please note that if you opt-out of receiving marketing-related emails from us, we may still send you administrative messages that are required to provide you with the Services.
  • Withdrawal of consent: Where we rely on consent to process your personal data, you have the right to withdraw this consent at any time by contacting us at the email address provided below.
  • Complaints. You have the right to complain to your local data protection authority about how we process your personal data. Of course, we hope you will contact us first so we can resolve any issues.

9. How to Contact Us

Should you have any questions about our privacy practices or this Privacy Notice, please email us at [email protected] or contact us at Revmatics, Inc., 3300 N Ashton Blvd, Lehi, Utah, 84043, USA. If you are in the EEA or UK, you can also contact our local representatives – please refer to the top of this Privacy Notice.